Productivity doesn’t come as easily for some of us as it does for others. Sometimes it’s hard to just find the motivation to start work, let alone remain in the zone long enough to get everything that you wanted to do. From distractions to a lack of inspiration, there are many reasons why you might not be as productive as you would like to be. However, when productivity does strike, and you find yourself enveloped by work and creativity, then it’s important to foster it and help it to last as long as possible. This article will outline a few tips and tricks on how to incite productivity and how to keep it going once it’s there.
Plan Out Your Day
The easiest way to incite some productivity is by planning your day meticulously so that you know what you need to do every few hours. By doing this you can see all your tasks laid out in a detailed schedule, rather than simply on a to-do list making you feel overwhelmed at the volume of work. Being realistic about your goals for that day is also important because you don’t want to jam pack every hour with too much work; it’ll leave you feeling unaccomplished if you were only able to get half of it done. Take some time at the start of a busy day to plan out what the next few hours will look like, trying your best not to make a schedule that’s too difficult to stick to.
Save Your Work
Once you’ve tapped into your motivation and have managed to complete a fair amount of what you set out to, it’s important to ensure that all of your work is being saved so that you don’t have to re-do it in case of accidental deletion. This can be done on a USB stick, a bigger external hard drive, or, for more confidential company data, in a virtual data room. Whichever option you chose you want to be sure that what you upload will stay backed up in case of an issue with your desktop or laptop. A VDR adds the extra bonus of iron-clad security which is vital for company data. Don’t risk your productivity or your confidentiality and save your work somewhere safe and easy to use.
Don’t Ruin It With Distractions
When you’re on a roll, the last thing you want to do is ruin your productivity with unnecessary distractions. It’s important to know what to keep in reach and what to put away so that you are able to focus on your work and get it done efficiently. Food and beverages are good to have close at hand so that you don’t have to get up from your desk too often for them. Keep a few healthy snacks around for fuel in between breakfast and lunch so that you aren’t distracted by your hunger or the search for a treat. On the other hand, if you are easily distracted by your phone, then try to keep that away from you while you’re working. There’s no reason to cut your productivity in half just to scroll through a few social media apps.
Enhance It With Inspiration
Everyone loses inspiration, especially when working a long day or focusing on an arduous project. When you want to get your productivity back on track consider taking a short break. Have a quick walk around the area, just to get those creative juices flowing again, and come back, refreshed, and ready to focus on your work. Even looking out a window or listening to music are great methods to step away from your work and dive into a different mindset for a bit. Enjoy the time away from any stresses that may be preventing you from focusing and allow yourself to gain a different perspective before you get back to your desk.
Take Advantage of Quite Time
Maybe you’ve noticed your inbox messages have slowed down or that your office has cleared out for lunch – take advantage of the quiet time you have with your thoughts to focus and get a big chunk of work done before the regular routine resumes. In a busy office, quiet time doesn’t come about too often, so maybe opt to take your lunch break after you’ve completed a major task and when you no longer have a that quiet time to really focus.